Policies and governance
Trust is our greatest asset in the client work. The backbone of it is our people who are supported by clear guidelines and governance.
Guidance and policies
Our main guidance for corporate responsibility includes the following:
- Corporate Responsibility Policy
- Pöyry Code of Conduct and Compliance Guidelines
- Risk Management Policy
- Project Management Guidelines
- Quality Policy
- Health and Safety Policy
- Internal Control Policy
In addition, ethical conduct, sustainability, risk management, health and safety and client focus are covered in the short “Must knows” that all Pöyry people are required to follow.
The key guidelines and tools for our project work contain the Pöyry Code of Conduct, Project Management Guidelines (including Project Charter), Health and Safety Policy, as well as Project Risk Management tools. Pöyry applies the Code without exception in all parts of the world and requires the same standards from its sub-consultants and consortium partners in client work. Guidance for project supplier procurement is included in Pöyry’s Project Management Guidelines.
Corporate responsibility is included in Pöyry’s regular governance processes under the global Management System. It is evaluated and guided by the Board mainly as part of the Enterprise Risk Management process. The Board of Directors regularly monitors and steers Pöyry’s corporate responsibility.
Pöyry's corporate responsibility governance
The Audit Committee of the Board of Directors and the Group Executive Committee (GEC) have designated corporate responsibility representatives. The President and CEO has the overall responsibility for safeguarding the development and implementation of corporate responsibility across Pöyry. The Chief Financial Officer acts as the appointed GEC member in charge of the corporate responsibility matters.
Each member of the GEC is responsible for ensuring that implementation of corporate responsibility in their own operations is conducted in compliance with the relevant guidance and documents.
Pöyry’s Business Lines, support functions and project work, including risk management, are steered under the Management System. All projects are categorised on a risk basis and treated accordingly in both the sales and execution phases.
The Pöyry Management System
All Pöyry's guidelines are subjected to the global Pöyry Management System. It comprises of Pöyry’s strategy, vision, mission, guidelines and global operations and processes. The System supports the achievement of Pöyry’s strategic targets by focusing on clients, guiding pragmatic and controlled performance and continuously improving operations. A global certification of the Management System according to ISO 9001, ISO 14001 and OHSAS 18001, which guide our quality, environmental and health & safety standards, started in 2017 and is scheduled to complete in 2019.
Pöyry’s internal audit assists the management and the Board in determining the adequacy and effectiveness of Pöyry's risk management, control and governance processes, as well as identifying the opportunities to improve management controls and drive efficiency. Internal Audit is headed by the Chief Audit & Compliance Executive who reports to the President and CEO and to the Board's Audit Committee.
A resulting formal report is distributed to the management, the Chairman of the Audit Committee and the President and CEO. The recommended corrective actions are followed up.
Certification of the company’s global Management System implies external auditing also for selected corporate responsibility matters, such as environmental and health and safety performance, starting 2018.